Section 1: Overview and Purpose of Position

Overall planning and coordination of resources, tasks and necessary steps to meet grant obligations, including application, data collection and management, writing, reporting, and accounting functions. 

Section 2: Qualifications (skills, education, experience)

  • B.A. with at least 2 years working in the non-profit sector.
  • Priority will be given to applicants with grant and/or project management experience.

Section 3: Responsibilities/Duties

● Research new grant opportunities, develop/foster relationships with foundations/other funders, track submission deadlines 

● Coordinate and establish Grant Donor Profiles and establish next step proposals for relationship 

● Manage existing grants by tracking reports and deadlines, maintaining grant files, preparing/sharing grant correspondence 

● Coordinate submission of proposals in collaboration with program staff, including narrative, budgets and any supporting documentation 

● Collaborate with and coordinate program staff and/or assistant executive director to fulfill grant writing and reporting.

● Manage and coordinate budget plans in cooperation with program staff, finance manager and/or grants accountant. 

● Coordinate with the finance manager and assistant as needed to track grant expenses, manage change requests and prepare monthly reports. 

● Presents monthly budget vs. actuals for grants/contracts to management, works with program managers to ensure compliance with the budget. 

● Serves as a liaison to all funding agencies and partner organizations 

Perform other duties as may be required by supervisor

Section 4: Skills Needed

1. Attention to Detail and Timeliness

  • Accomplishes a task through concern for all the areas involved, no matter how small.
  • Monitors and checks work or information and plans and organizes time and resources efficiently. 
  • Ability to work effectively to meet all internal and external deadlines

2. Communication 

  • Effectively communicates by actively listening and sharing relevant information so as to anticipate problems and ensure effectiveness of the agency; effectively communicates by adjusting style, tone and level of detail appropriate to the audience and occasion. 

3. Continuous Learning 

  • Demonstrates eagerness to acquire necessary technical knowledge, skills, and judgment to accomplish a result or to serve a client’s needs effectively. Has the desire and drive to acquire knowledge and skills necessary to perform a job more effectively. 

4. Cultural Awareness 

  • Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect. 

5. Planning and Organizing 

  • Establishes a systematic course of action for self or others to ensure accomplishment of specific objectives. Sets priorities, goals, tracking systems and timetables to achieve maximum productivity. 
  • Motivated self-starter with the ability to work collaboratively and independently with purpose and accuracy in a fast-paced environment.

6. Relationship Building 

  • Able to develop, maintain, and strengthen relationships with others inside or outside of the organization, through multiple methods of communication, who can provide information, assistance, and support.
  • Maintain confidentiality of information regarding finances, clients and employees

7. Technological Proficiency

  • Excellent computer and database management skills including, but not limited to: Microsoft Office Word, Excel, Google Drive, eTapestry and various funder portals.

Section 5: Working Conditions and Physical Effort

  • Requires long periods of sitting and computer use. Moderate lifting of up to 25 pounds. 
  • Requires the kind of teamwork and personal interaction that cannot be had in a home office situation, therefore, a majority of the work will be done on-site 
  • Use of cell phone is also required with partial reimbursement by agency. 

Salary range: $38,554-$45,000