Section 1: Overview and Purpose of Position
In collaboration with the Finance Manager, the Grants Accountant is responsible for maintaining financial,
accounting and grant support services in order to meet the needs of the organization and its donors. This
position is responsible for the operations of post-award grant administration and related duties. Working closely
with program directors, Chief Program Officer and Financial Manager, Grants Accountant will focus on
budgeting, compliance, reporting, variance analysis and provide support to Financial Manager as needed and
directed by Financial Manager.
Section 2: Qualifications (skills, education, experience)
● Bachelors degree from an accredited college or university in Accounting, Finance, or a related field.
● Minimum of three to five years of progressively responsible experience in a non-profit organization
specifically in the areas of general accounting, compliance, and grant accounting.
● Demonstrated experience in grant reporting and regulation knowledge preferred.
● Working knowledge of GAAP.
● High level of trust and dependability.
● Strong numeracy and analytical skills.
Section 3: Responsibilities/Duties
●Coordinates the accounting functions related to programs receiving grant funding, including county,
state, federal and other entities:
○ Assisting program directors and Chief Program Officer in preparing budgets and reports
○ Ensuring that all administrative requirements of the grants/contracts are met on items such as
labor distributions, direct client payments, etc.
○ Monitoring/tracking the status of each program through its program life cycle from budget to
● Prepares invoices/billings and other financial reporting as required by grant funder.
● Provides program directors with monthly reports on budget and expenses analysis
● Assists in monitoring interim balances of grant expense, prepare ad-hoc reports and budget modification requests to funding agencies, and advise the project directors of trends that need to be addressed, or provided for in planning future expenditures
● Writes, updates, trains and maintains the Grant Accounting Procedures, which will serve as the policies and procedures manual for all program directors over special programs and grants/contracts.
● Consults with program team on grant regulations and use of grant funds and assist on how to manage grants in a more efficient and effective manner consistent with Agency policy, granting agency guidelines, and all applicable federal regulations.
● Attends professional development training and stays abreast of the Office of Management and Budget Circulars and their applicability to grants management related to A-133 audit.
● Maintains documentation as required by funders or other stakeholders.
● Other duties as assigned
Section 4: Skills Needed
● Strong organizational and time management skills, with a proven ability to meet
deadlines; able to effectively prioritize and execute multiple tasks.
● Ability to be self-directed and highly flexible in daily work.
● Ability to work effectively in an environment that is multicultural and multilingual.
● Excellent verbal and written communication skills and the ability to develop positive working relationships with both internal and external collaborators.
● Strong computer skills and proficiency in Word, Excel, Google Docs and internet-based communication.
● Must have a valid Missouri or Kansas Driver’s License and a verified safe driving record
and reliable means of transportation for local travel. Must provide a copy of license
Section 5: Working Conditions and Physical Effort
● Much of the work is typically performed in an interior temperature-controlled office work
environment. Position requires prolonged periods of sitting at a desk and working on a computer.
● Position requires frequent bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 50 lbs.
● Use of cell phone is also required with partial reimbursement by agency.